Research Student Travel Grant

If you are in a Ph.D. program, you are considered a research student by the University. If you are in a research Master degree program (A.M. or M.S., as defined by the University), you are considered a research student.

If you are in any other non-research Master degree program (including Ed.D., M.S.E., and other Master of Science degree programs with other letters), you are considered a professional student and will need to apply for funding through the Professional Student Council.

Students in the MD/PhD or the VMD/PhD programs should apply for Research Travel Grants during their PhD years and the Professional Travel Grant during their MD or VMD years.

 

Please note that you are only eligible to receive one GAPSA-administered award per academic semester, for a total of 2 such awards per academic year, which begins in the summer. Other restrictions may apply.

 

PURPOSE

 

 

 

FUNDING

The GAPSA Research Student Council has some funds available to distribute as individual travel grants to help defray the cost of qualified travel expenses for doctoral students presenting their research at academic conferences and meetings.

 

  • Individuals presenting: max. $800

  • Individuals attending only: max. 50% of total cost or $500, whichever is less

Notes

  • Recipients must be full-time research students presenting their research at or merely attending conferences, among other eligibility requirements described in the guidelines.

  • Meal expenses are not eligible for reimbursement.

  • Funding is not guaranteed and is dependent on the competitiveness of your application. Funds are limited, and in any given application cycle the total amount requested can more than double the funds available.

  • This grant works on a post-travel reimbursement basis. Please do not be concerned if the application and/or decision date is after your chosen travel dates.

  • Additional application instructions [link]

Deadline

The Fall Grant application (for Travel between September 1, 2018 and December 31, 2018) and  will open on October 1, 2018 and close on October 31, 2018. Recommendation Forms will close on November 2, 2018 (i.e. two days after the closing of the grant applications. Please note: recommendation forms are sent out only after grant applications are submitted). Please note that payment for this grant works on a post-travel reimbursement basis. Valid receipts of payment are needed to fully reimburse travel costs and event fees. Awards are processed through Concur Expense Reports. 

 

Application Recommendation

All recommendation forms are due by November 2, 2018 at 11:59 pm

In order for an application to be consider complete, you must indicate a faculty member to complete a brief recommendation form. It will be sent to your recommender automatically when your application is submitted. Please note that recommendation forms are sent out only after grant applications are submitted. Be sure to inform your recommender prior to submitting your application.

It is YOUR responsibility to ensure that the form is submitted on your behalf. Check with your recommender to make sure they submit the form on time.

Contact

Greg Callaghan, Chair for Research Students, gapsa.research@gmail.com

Forms

The form for Fall Travel can be found at:
jotform.com/gapsaprof/gapsa-research-travel-grant-Fall18

If you have received a GAPSA Research Student Travel Grant, instructions for reimbursement are provided with the award letter. Please make sure to read all policies for reimbursement. All reimbursement forms should be submitted to Angela Reason in the Office of Student Affairs (areason@pobox.upenn.edu), NOT GAPSA Research.

 

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Professional Student Travel Grant

Are you confused on whether to apply to the Professional Student Travel Grant or the Research Student Travel Grant? Follow this flow chart to see if you are a Research or Professional Student.

Screen Shot 2018-08-26 at 2.36.54 PM.png

 

 

 

 

 

 

 

 

 

Please note that you are only eligible to receive one GAPSA-administered award per academic semester. Other restrictions may apply.

Process

The GAPSA Professional Student Council distributes individual travel grants to defray the cost of qualified travel expenses for professional students attending and/or presenting at academic conferences, meetings, case competitions, externships and internships. Students pursuing professional development outside of the university and traveling for residency interviews are also welcome to apply.

Please note the following as you think about applying:

In order to be eligible for Fall 2018 Professional Travel Grant funding your conference/event must take place between September 1st and December 31st, 2018. 

All funding is granted retroactively, i.e. you will receive the funds after showing proof of receipt - meaning you will need to incur the expenses before you receive the funding.

Do you need funding for something other than a conference? We are all going into different professions and conferences are not what everyone needs.  Art exhibitions, externships, internships, mock trials? You are welcome to apply. 

*Please contact your school's GA rep if you want to add something to the list. 

Funding

  • Individuals attending only: max. 50% of total cost or $500, whichever is less

  • Individuals presenting: max. 50% of the total cost or $700 if presenting, whichever is less

  • Part-time students: max. 50% of total cost or $200, whichever is less

  • For residency interviews: max. $300

Notes

  • The applicant must be a full-time or part-time Penn professional student at the time of the conference.

  • If the applicant is already receiving two or more forms of funding, they are ineligible for a travel grant.

  • Meal expenses are not eligible for reimbursement.

  • Funding is not guaranteed and is dependent on the competitiveness of your application

Deadline

*** Please note the date changes *** 

The Fall Grant application will open on October 1, 2018 and close on October 31, 2018. Recommendation Applications will close on November 2, 2018 (i.e. two days after the closing of the grant applications. Please note: recommendation forms are sent out only after grant applications are submitted). All awards are processed through Concur Expense Reports, via retroactive reimbursement. Valid receipts of payment are needed to fully reimburse travel costs and event fees. Disbursements and awards will be finalized as soon as possible, and awards should be accepted within 30 days of receiving this reward or 30 days of the conference date. 

 

Application Recommendation

All recommendation forms are due by November 2, 2018 at 11:59 pm

*** Sending a "Recommender Application" is not necessary, but it will help your application. You would indicate a faculty member to speak on your behalf and they must complete the form that is sent to them.  You must inform your recommender prior to submitting your application, that they will receive a "Recommender Application" to be completed. Please verify with the recommender that they have received the form via email. If the recommender for some reason has issues with the form, please have them contact gapsa.prof@gmail.com.

Contact

Chair for Professional Students, gapsa.prof@gmail.com

Application

https://form.jotform.com/82206083684155

Note that we have experienced complications with Penn’s network blocking submissions from the jotform website. We are working to resolve this with Penn’s IT. If you are unable to access a non-Penn wifi network, please check back here for updates or alternatives as we work with Penn Computing. We apologize for the delay and inconvenience.

 

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President Gutmann Leadership Award

Purpose

President Amy Gutmann has generously provided additional funding to GAPSA to augment GAPSA’s funding for graduate and professional student travel. The award will be given to students presenting at either an international conference, or a conference within the United States that would normally be out of their budget even with an individual travel grant through the Research or Professional Student Councils. 

Funding

The maximum award is 70% of the total budget or $2000, whichever is less.

Notes

  • The applicant must be a full-time or part-time Penn graduate student (either research or professional)

  • The applicant must be presenting original work at the conference.

  • The minimum budget for the trip (airfare, transportation, conference feeds, lodging, and other eligible expenses) is $1000.

  • Meal expenses are not eligible for reimbursement.

  • All expenditures are subject to audit.

  • A faculty recommendation is required, and should be submitted by the recommender, according the the instructions laid out in the guidelines (see below).

  • The selectivity rate, according to historical data, is approximately 5-10%.

  • Any questions should be addressed to Vice President Buyan Pan at gapsa.vp@gmail.com

  • For complete guidelines and eligibility requirements, please see the official guidelines [PGLA Policies]

Deadline

Review Cycle
 

Summer 2018

Fall 2018

Spring 2019

Date of Conference
 

Apr. 2018-Dec. 2018

Aug. 2018-Apr. 2019

Dec. 2018-Aug. 2019

Submission Time-Window*

July 1-31, 2018

Oct 1-31, 2018

Mar 1-31, 2019

 

*** Please note the date changes ***

You may only receive this award once per year. Late applications will not be accepted. A confirmation email will be sent after your application has been received.

Decisions will be announced three weeks after the submission window closes. 

Recommendation

All recommendation forms are due by November 2, 2018 at 11:59 pm

In order for an application to be considered complete, you must indicate a faculty member to complete a brief recommendation form. It will be sent to your recommender automatically when your application is submitted. Please note that recommendation forms are sent out only after grant applications are submitted. Be sure to inform your recommender prior to submitting your application.

Contact

Office of Vice President, gapsa.vp@gmail.com

 

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GAPSA - Provost Fellowship for Interdisciplinary Innovation

Purpose

The GAPSA-Provost Fellowship for Interdisciplinary Innovation is a program jointly funded by GAPSA and the Office of the Provost for the expressed purpose of fostering an interdisciplinary graduate and professional environment at the University of Pennsylvania. This highly competitive fellowship strives to promote original, student-derived initiatives that integrate knowledge across diverse academic disciplines. The fellowship is also meant to help the project-leader(s) develop, pursue and complete their proposed interdisciplinary initiatives. There are two types of Fellowships: Academic Year and Summer Fellows.

Academic Year Fellows (Applications due October 21; chosen by November 5th) are expected to complete their projects between mid-November and early-April of the 2018/19 Academic Year, to present late-April/early May. Summer Fellows (Applications due early April; chosen in early May) are expected to complete their projects over the course of the summer, to present in early September.

Funding

$6,000.00 fellowship per project

Notes

  • The applicant must be a full-time or part-time Penn graduate (professional or research) student continuing their studies in the semester following the awarding of the fellowship.

Deadline

Applications are due on October 21, 2018.  Letters of Recommendation are due by October 26, 2018.

Application Information

Detailed fellowship application information. Click Here.

 

Contact

Please send questions about this fellowship to the GAPSA-Provost Fellowship for Interdisciplinary Innovation committee at gapsa.provost.fellow@gmail.com

The Chair for Research Students can also be reached through gapsa.research@gmail.com

The Chair for Professional Students can be reached through gapsa.prof@gmail.com

Winners Summmer 2018

GAPSA Research is proud to announce the winners of the 2018 GAPSA-Provost Fellowship for Interdisciplinary Innovation: 

 

 

Jin Kyeong Jung

 Creating an Academic Space for Non-dominant Adolescents’ Language and Literacy Practices Through a Digitally Mediated Transborder Network

Hong Zhang

The linguistic and clinical aspects of speech disfluency: Exploring factors that make us talk (dis)fluently

James Ferrara & Hannah Stambiako

 Climate, Cows, and Campylobacter: Raw Milk as a Major Risk Factor of Diarrheal Disease in Nepal

Eunji Kim

 Entertaining Belief in Economic Mobility

Sumiko Hatakeyama

Reconstructing the 60 Seconds: the development of atomic-bomb dosimetry systems, 1945-2002.

Samantha Burns

 Designing Durable and Flexible Fibers for Mechanochromic and Thermochromic Sensing in Rehabilitative Applications