Call for Fall Applications-Deadline October 1, 2009

Funding Guidelines and Budget Application

GAPSA event funding is intended to provide supplemental funding for graduate student organizations registered through the Office of Student Life. Organizations should seek financial support from sources in addition to GAPSA funding. All student groups are encouraged to apply for funding for the fall 2009 semester. Groups may receive up to $2500 for the entire 2009-2010 year. The amount of each group receives will be determined by the strength of the request and the number of groups that apply. Groups must submit budget request forms to the Vice Chair of Finance mailbox in the Graduate Student Center by October 1, 2009 and electronically to gapsa.finance@gmail.com.

Guidelines

• In order to qualify for funding, a group should have a membership consisting of at least 50% graduate students.
• Groups that receive funding are required to announce their events on GAPSA’s event announcements webpage and recognize GAPSA as a funding source on any email announcements and publications.
• Groups are required to submit an electronic attendance record of all graduate students who participated in an event which will be used when considering funding for future events.
• Groups must also submit an itemized spreadsheet listing all expenditures and the names of individuals seeking reimbursement. Groups are responsible for full disclosure of all financial actions and must report all changes in expenses to the GAPSA finance committee. No organization is permitted to enter into any contract without the consent of the OSL. When submitting forms for payment please list GAPSA-Cosponsorship under the budget category. Financial policies and forms can be found on the Office of the Student Life website. GAPSA funding is by reimbursement of receipts only through the Office of Student Life.  
• Requests for non-Perelman quad facilities will be entertained only in rare cases. Student groups registered through the OSLreceive room rental, chairs and up to six 6’ rectangular tables from Perelman Quad free of charge. Student groups are required to submit accurate facilities costs as assessed by Perelman quad after completion of the event. This can be obtained from your event coordinator.

Event Funding Guidelines
Fall Event Funding Request
Sample Spring 09 Form

Preference will be given to groups open to the entire graduate student community and whose board is composed of students from more than one school. GAPSA will make a small amount of funding available for groups on a per event basis since this is the first year for the budget proposal system.

All questions should be directed to the Vice Chair for Finance.